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Tri-City Public Library Nov. 21 meeting minutes
The regularly scheduled November meeting of the Tri-City Public Library District was called to order on Nov. 21 at 7:02 p.m. with the Pledge of Allegiance following.
Roll call was taken: present were President Leanne Haage, Trustee Loretta Parrish, Secretary Laura Pickrell, Trustee Jeri Marxman, Treasurer Paula Garrison, Trustee
John Coss and Head Librarian Chet Brandt. Trustee Dana Edwards was absent.
Recognition of Visitors/Public Presentations: Bill Vetter, Mayor of Buffalo, and Bob Thaxton, Buffalo Village Trustee, attended the meeting and presented a proposal to
the library. The Village of Buffalo would like to work together with the library board to help provide a space next to the Village Hall and help with funding for a new library.
They would also like to provide a storage pod behind the library that we would be able to rent. Loretta Parrish made a motion to rent the storage pod from the village for
$70 a month. Jeri Marxman seconded the motion. All ayes, the motion passed.
Approval of Minutes: John made a motion to approve the October 17, 2011 regular board minutes, seconded by Loretta. All ayes, motion passed.
Treasurer’s Report/Reading of the Bills: Laura made a motion to approve the monthly bills as presented, seconded by Loretta. All ayes (6-0 vote). The treasurer’s report
was not completed at this time.
Fundraising Report: Jeri reported that the Blue Moon fundraiser has been put on hold for now and might be looked into next year. Loretta has scheduled May 19, 2012
for the spring Gala and is checking on the price of the Masonic Lodge in Mechanicsburg. We also need to check liability insurance policy before the event.
Personnel: There was a discussion on how to go about hiring a sub librarian for Chet when he is sick or on vacation. We need to check with our accountant to make
sure what information would be needed.
Steering: Jeri reported that 32 percent of the Library needs survey that were sent out were returned. She presented the results to the board and a discussion followed
concerning how to best incorporate the findings of the survey.
Head Librarian’s Report: Chet presented the monthly and year-to-date totals for library use. He talked about the trunk-or-treat event that the library participated in and
received first place. The $50 that was received for winning will be used on books for the library that will be picked out by the three high school girls who decorated and
passed out treats for the event. The girls who helped were Lauren Pickrell, Megan Garrison and Krystal Singleton. A logo contest for the library will be taking place and
any student up to age 18 can enter their logo for a cash prize. Chet has been talking with the high school art teacher, Diane Dankoski, to help coordinate this contest. He
has also contacted the English teacher to discuss materials that are available for the high school students and offering them the opportunity to work together with the
library on research projects. He also discussed the Library On The Go, which is the EReader database, and shared user numbers.
Old Business: Laura made a motion to vote on the 2012-2 resolution for participation in the Illinois Municipal Retirement Fund, seconded by Jeri. A roll call vote was
taken: Pickrell-yes, John-yes, Jeri-yes, Loretta-no, Leanne-no, Paula-abstained, Dana-absent. The motion passed with a 3-2 vote. Chet presented an RFP for a Library
Consultant and the board agreed that it should be sent out. We will need to develop questions for the consultant interview. There was a discussion of the proposal that
the village board members presented earlier in the meeting and it was agreed that more information would be available after a consultant had been hired and a plan
completed.
New Business: John made a motion to approve the 2012-3 Tax Levy Ordinance, seconded by Loretta. A roll call vote was taken: Jeri-yes, John-yes, Loretta-yes,
Leanne-yes, Paula-yes, Laura-yes, Dana-absent, motion passed 6-0 vote. There was a discussion of setting up a bank account for the friends of the library and it was
decided that funds should be maintained through the current library account.
Loretta made a motion to adjourn the meeting, seconded by Paula at 9:48 p.m. All ayes.
The regularly scheduled November meeting of the Tri-City Public Library District was called to order on Nov. 21 at 7:02 p.m. with the Pledge of Allegiance following.
Roll call was taken: present were President Leanne Haage, Trustee Loretta Parrish, Secretary Laura Pickrell, Trustee Jeri Marxman, Treasurer Paula Garrison, Trustee
John Coss and Head Librarian Chet Brandt. Trustee Dana Edwards was absent.
Recognition of Visitors/Public Presentations: Bill Vetter, Mayor of Buffalo, and Bob Thaxton, Buffalo Village Trustee, attended the meeting and presented a proposal to
the library. The Village of Buffalo would like to work together with the library board to help provide a space next to the Village Hall and help with funding for a new library.
They would also like to provide a storage pod behind the library that we would be able to rent. Loretta Parrish made a motion to rent the storage pod from the village for
$70 a month. Jeri Marxman seconded the motion. All ayes, the motion passed.
Approval of Minutes: John made a motion to approve the October 17, 2011 regular board minutes, seconded by Loretta. All ayes, motion passed.
Treasurer’s Report/Reading of the Bills: Laura made a motion to approve the monthly bills as presented, seconded by Loretta. All ayes (6-0 vote). The treasurer’s report
was not completed at this time.
Fundraising Report: Jeri reported that the Blue Moon fundraiser has been put on hold for now and might be looked into next year. Loretta has scheduled May 19, 2012
for the spring Gala and is checking on the price of the Masonic Lodge in Mechanicsburg. We also need to check liability insurance policy before the event.
Personnel: There was a discussion on how to go about hiring a sub librarian for Chet when he is sick or on vacation. We need to check with our accountant to make
sure what information would be needed.
Steering: Jeri reported that 32 percent of the Library needs survey that were sent out were returned. She presented the results to the board and a discussion followed
concerning how to best incorporate the findings of the survey.
Head Librarian’s Report: Chet presented the monthly and year-to-date totals for library use. He talked about the trunk-or-treat event that the library participated in and
received first place. The $50 that was received for winning will be used on books for the library that will be picked out by the three high school girls who decorated and
passed out treats for the event. The girls who helped were Lauren Pickrell, Megan Garrison and Krystal Singleton. A logo contest for the library will be taking place and
any student up to age 18 can enter their logo for a cash prize. Chet has been talking with the high school art teacher, Diane Dankoski, to help coordinate this contest. He
has also contacted the English teacher to discuss materials that are available for the high school students and offering them the opportunity to work together with the
library on research projects. He also discussed the Library On The Go, which is the EReader database, and shared user numbers.
Old Business: Laura made a motion to vote on the 2012-2 resolution for participation in the Illinois Municipal Retirement Fund, seconded by Jeri. A roll call vote was
taken: Pickrell-yes, John-yes, Jeri-yes, Loretta-no, Leanne-no, Paula-abstained, Dana-absent. The motion passed with a 3-2 vote. Chet presented an RFP for a Library
Consultant and the board agreed that it should be sent out. We will need to develop questions for the consultant interview. There was a discussion of the proposal that
the village board members presented earlier in the meeting and it was agreed that more information would be available after a consultant had been hired and a plan
completed.
New Business: John made a motion to approve the 2012-3 Tax Levy Ordinance, seconded by Loretta. A roll call vote was taken: Jeri-yes, John-yes, Loretta-yes,
Leanne-yes, Paula-yes, Laura-yes, Dana-absent, motion passed 6-0 vote. There was a discussion of setting up a bank account for the friends of the library and it was
decided that funds should be maintained through the current library account.
Loretta made a motion to adjourn the meeting, seconded by Paula at 9:48 p.m. All ayes.
Issue Date: Dec.29, 2011
