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Minutes of Auburn District PTO meeting
There were seven people in attendance at the June 10 meeting of the Auburn School District Parent Teacher Organization. The
meeting was held in the high school cafeteria.
The Treasurer's report was given by Kristi Lancaster stating that PTO had $2,891.56 as a current balance.
The Market Day report was given by Linda Wood. The sale will be hosted by high school volleyball on Wednesday, June 18. The
sale will be held in the old gym at the Divernon campus due to work inside the building.
Old Business:
PTO Scholarships: Alesha Pruitt and Whitney Stuva were the recipients of the PTO scholarships. The recipients have until the
end of September to turn in proof of registration to receive their $250 scholarships.
Science Assembly: A science assembly was proposed with several dates being considered. All proposed dates were school
improvement dates and will be verified with the science company and the principals. Additional questions addressed were: How
do we want to break the shows down by groups of grades? "Mad Scientist" provides one hour show with one hour hands on
booth. PTO is looking to host the program for Pre-K through eighth grades and possibly use the assistance of high school
science club/students to assist with the booths.
Movie night: The first PTO movie night seemed to go very well, despite the rain that arrived about three hours early. A physical
count by Jodi Zak had over 200 people in attendance. PTO is considering two movie nights for next school year. Showing a movie
in Divernon in the fall, perhaps on the bus garage. PTO will survey the communities later this summer on the school's website to
determine what movies to show.
New Business: Fundraising ideas were discussed for next fall. Ideas discussed were selling 50/50 tickets at the football
games, candy sales by adults on a volunteer basis, and expanding on the Fall Festival that was held last year.
The Fall Festival was the favorite with 50/50 tickets being sold on dates that are available.
The Fall Festival is being proposed to encompass two days. A Friday night festival with both a silent auction and a live auction.
Items for auction would include: Class made baskets, lunch with the teacher/principal, items donated from area businesses. A
blow-up jump house/obstacle course for older kids (grades fifth, through eighth) would be set up and the kids can purchase $10
wrist bands for the night. PTO considered the possibility of a raffle for 2-3 big ticket items (maybe an HD TV or Wii?). Space would
be offered to local/home based sales representatives to set up 'booths' to purchase or take orders for products where PTO will
receive percent of profits. The second day would be a Saturday carnival for the littler kids. There will be carnival type games, a
cupcake walk, and again, use of the obstacle course w/purchase of a wrist band. A committee will be formed and more definite
plans made at the first PTO meeting, scheduled for August.
Also discussed as a fundraiser, as well as a community gathering, would be dinner nights. PTO will need to decide what kind
of dinner to host (pizza, chicken, pasta) maybe hold the same night as the movie? PTO will look locally for the food vendor/caterer
before choosing an out of town business.
Another community/family night idea was "Book Sharing" or Reading Night". There would be tables and tents set up for book
readings. We could have guest book readers. PTO will talk to the school librarians to perhaps coordinate a date for the spring
book fair. Doing this would allow books to be featured that are available at the book fair.
There were no additional classroom improvement requests submitted for this year. Teachers will be given forms and
information at the beginning of the school year.
Also discussed into the planning for next year is food bank assistance. Ideas included collecting food as admission for movie
night or family night, or just hosting a food drive.
Next year's proposed "Calendar of Events" looks like this: September movie night, October-November Fall Festival,
February science assembly. April-May movie night and reading night/ book fair.
August 20 is the first day of student attendance. With registration being about the first week of August, PTO will have a flyer with
appropriate information put together for distribution at registration with a half page follow up flyer for the first week of school to be
distributed at AES, DES and AMS. Noting goals, plans and first meeting date.
The next scheduled meeting of the Auburn School District Parent Teacher Organization will be Wednesday, August 27 at 7 p.m.
in the high school cafeteria.
There were seven people in attendance at the June 10 meeting of the Auburn School District Parent Teacher Organization. The
meeting was held in the high school cafeteria.
The Treasurer's report was given by Kristi Lancaster stating that PTO had $2,891.56 as a current balance.
The Market Day report was given by Linda Wood. The sale will be hosted by high school volleyball on Wednesday, June 18. The
sale will be held in the old gym at the Divernon campus due to work inside the building.
Old Business:
PTO Scholarships: Alesha Pruitt and Whitney Stuva were the recipients of the PTO scholarships. The recipients have until the
end of September to turn in proof of registration to receive their $250 scholarships.
Science Assembly: A science assembly was proposed with several dates being considered. All proposed dates were school
improvement dates and will be verified with the science company and the principals. Additional questions addressed were: How
do we want to break the shows down by groups of grades? "Mad Scientist" provides one hour show with one hour hands on
booth. PTO is looking to host the program for Pre-K through eighth grades and possibly use the assistance of high school
science club/students to assist with the booths.
Movie night: The first PTO movie night seemed to go very well, despite the rain that arrived about three hours early. A physical
count by Jodi Zak had over 200 people in attendance. PTO is considering two movie nights for next school year. Showing a movie
in Divernon in the fall, perhaps on the bus garage. PTO will survey the communities later this summer on the school's website to
determine what movies to show.
New Business: Fundraising ideas were discussed for next fall. Ideas discussed were selling 50/50 tickets at the football
games, candy sales by adults on a volunteer basis, and expanding on the Fall Festival that was held last year.
The Fall Festival was the favorite with 50/50 tickets being sold on dates that are available.
The Fall Festival is being proposed to encompass two days. A Friday night festival with both a silent auction and a live auction.
Items for auction would include: Class made baskets, lunch with the teacher/principal, items donated from area businesses. A
blow-up jump house/obstacle course for older kids (grades fifth, through eighth) would be set up and the kids can purchase $10
wrist bands for the night. PTO considered the possibility of a raffle for 2-3 big ticket items (maybe an HD TV or Wii?). Space would
be offered to local/home based sales representatives to set up 'booths' to purchase or take orders for products where PTO will
receive percent of profits. The second day would be a Saturday carnival for the littler kids. There will be carnival type games, a
cupcake walk, and again, use of the obstacle course w/purchase of a wrist band. A committee will be formed and more definite
plans made at the first PTO meeting, scheduled for August.
Also discussed as a fundraiser, as well as a community gathering, would be dinner nights. PTO will need to decide what kind
of dinner to host (pizza, chicken, pasta) maybe hold the same night as the movie? PTO will look locally for the food vendor/caterer
before choosing an out of town business.
Another community/family night idea was "Book Sharing" or Reading Night". There would be tables and tents set up for book
readings. We could have guest book readers. PTO will talk to the school librarians to perhaps coordinate a date for the spring
book fair. Doing this would allow books to be featured that are available at the book fair.
There were no additional classroom improvement requests submitted for this year. Teachers will be given forms and
information at the beginning of the school year.
Also discussed into the planning for next year is food bank assistance. Ideas included collecting food as admission for movie
night or family night, or just hosting a food drive.
Next year's proposed "Calendar of Events" looks like this: September movie night, October-November Fall Festival,
February science assembly. April-May movie night and reading night/ book fair.
August 20 is the first day of student attendance. With registration being about the first week of August, PTO will have a flyer with
appropriate information put together for distribution at registration with a half page follow up flyer for the first week of school to be
distributed at AES, DES and AMS. Noting goals, plans and first meeting date.
The next scheduled meeting of the Auburn School District Parent Teacher Organization will be Wednesday, August 27 at 7 p.m.
in the high school cafeteria.
Issue Date: June 26, 2008
